Rentifi
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Renter learning centre

Build, verify, and share your renter passport

Learn what to prepare, what each screen does, what a landlord can see, and how to know when every task is complete.

Open renter workspaceReviewed October 16, 2026
1

Create your renter passport

Build a reusable profile without waiting for every optional item.

Before you start

  • An email address you can access
  • Your contact and move-in information
  • Optional employment, rental-history, and reference details

Step 1 of 3

Create and confirm your account

Start with the Renter account type so you enter the correct workspace.

  1. 1Open Sign up and make sure Renter is selected.
  2. 2Enter your email and a strong password, then submit.
  3. 3Open the confirmation email and follow its link before signing in.

You are finished when

You can sign in and reach renter onboarding.

Important

If you started from an invitation, keep using that invitation link so the connection is preserved.

Step 1

Create and confirm your account

Start with the Renter account type so you enter the correct workspace.

Create renter account →

Step 2 of 3

Complete onboarding

Add the facts that make your passport useful. Later sections can be skipped.

  1. 1Enter legal identity, contact details, and applicant status.
  2. 2Choose your income type and add only the information that applies to it.
  3. 3Add rental history and references; link a former landlord to the tenancy they cover.
  4. 4Review your entries, or use Skip for now from step 3 onward.

You are finished when

Saved information appears on the passport ladder; skipped items remain incomplete, not verified.

Step 2

Complete onboarding

Add the facts that make your passport useful. Later sections can be skipped.

Continue setup →

Step 3 of 3

Review and maintain your passport

Use the dashboard as the source of truth for ready, pending, and optional items.

  1. 1Read each passport-ladder item and follow its Add or Verify link.
  2. 2Open Settings to correct personal, work, rental-history, or reference details.
  3. 3Treat submitted, under-review, and verified labels as different states.
  4. 4Preview the public passport before sharing it.

You are finished when

Your passport shows the information and verification state Rentifi currently holds.

Important

Completeness is guidance, not an approval score or guarantee.

Step 3

Review and maintain your passport

Use the dashboard as the source of truth for ready, pending, and optional items.

Review passport →
2

Apply for a home

Send a property-specific application and follow it through the decision.

Before you start

  • Your renter account
  • The property apply link
  • Any documents you intend to share

Step 1 of 3

Open the property apply link

The link identifies the exact property and recipient.

  1. 1Open the link from the landlord or agent.
  2. 2Confirm the property address and listing details.
  3. 3Sign in or create the renter account requested by the flow.
  4. 4Review property-specific questions before continuing.

You are finished when

The application is tied to the intended property.

Step 1

Open the property apply link

The link identifies the exact property and recipient.

Open apply link →

Step 2 of 3

Review and submit

Confirm the facts and choose which available documents support this application.

  1. 1Open the application and check profile, household, income, and history summaries.
  2. 2Choose only the documents this recipient needs.
  3. 3Read the consent language, then submit when the information is accurate.
  4. 4Return to the card and confirm it shows submitted or pending.

You are finished when

The landlord receives the submitted record and selected information.

Step 2

Review and submit

Confirm the facts and choose which available documents support this application.

Review applications →

Step 3 of 3

Track messages and status

Keep communication attached to the same application.

  1. 1Open Applications when the unread badge or status changes.
  2. 2Use the message thread for questions.
  3. 3Review any credit or document request before responding.
  4. 4When the status changes, read the decision and next action.

You are finished when

The application timeline preserves its current state and messages.

Important

Pending does not include a promised decision date unless the landlord gives one.

Step 3

Track messages and status

Keep communication attached to the same application.

Track application →
3

Verify and share documents

Provide evidence while controlling recipients, expiry, and downloads.

Before you start

  • Readable original PDF or image files
  • A reason for sharing each file
  • The correct recipient or application

Step 1 of 3

Upload the correct document type

Use the matching section so the review state is represented honestly.

  1. 1Choose the identity, income, credit, immigration, or lease section.
  2. 2Check accepted formats and size limits.
  3. 3Upload a readable original and wait for the result.
  4. 4Read the status: uploaded, under review, and verified mean different things.

You are finished when

The file appears in the correct document area with its current state.

Step 1

Upload the correct document type

Use the matching section so the review state is represented honestly.

Open documents →

Step 2 of 3

Create a limited share

Give one recipient only the files needed for their purpose.

  1. 1Select the application, landlord, or agent.
  2. 2Choose documents individually rather than sharing the whole vault.
  3. 3Set an expiry and decide whether view-only access is enough.
  4. 4If enabling downloads, deliver the passcode separately.

You are finished when

A time-limited share is created with selected permissions.

Step 2

Create a limited share

Give one recipient only the files needed for their purpose.

Share documents →

Step 3 of 3

Review or revoke access

Use history to understand how the share was used.

  1. 1Open the share and verify recipient, expiry, and file list.
  2. 2Review recorded opens.
  3. 3Revoke access when its purpose is finished.
  4. 4Create a new share when the recipient or purpose changes.

You are finished when

Revoked links stop access while historical activity remains visible.

Step 3

Review or revoke access

Use history to understand how the share was used.

View sharing history →
4

Complete forms and sign a lease

Create the Ontario rental application and sign an issued lease.

Before you start

  • Accurate profile information
  • An approved application for lease signing
  • Time to read the complete document

Step 1 of 4

Start the rental application

Use Forms to create the supported OREA Form 410.

  1. 1Open Forms and select Ontario.
  2. 2Start or resume the Rental Application.
  3. 3Review fields sourced from your profile and correct the profile if needed.
  4. 4Complete remaining questions and save the draft.

You are finished when

A resumable draft contains known profile information.

Step 1

Start the rental application

Use Forms to create the supported OREA Form 410.

Open forms →

Step 2 of 4

Review, sign, and save

Treat the generated PDF as the final accuracy check.

  1. 1Open Review the filled form and inspect every page.
  2. 2Return to the form to correct mistakes.
  3. 3Type the matching full name and confirm the signing statement.
  4. 4Save or download the signed copy.

You are finished when

A signed application copy is stored in Documents.

Step 2

Review, sign, and save

Treat the generated PDF as the final accuracy check.

Open the form →

Step 3 of 4

Complete a form your agent asked for

An agent can send you the same Ontario application for a specific application; signing it sends it to that agent only.

  1. 1Open the email, or the card on your dashboard or Applications page.
  2. 2Check each answer marked from your profile and complete the rest.
  3. 3Use Review the filled form, then type your matching full name and confirm the statement.
  4. 4Choose Sign and hand in.

You are finished when

The signed form goes to the agent who asked, and each time they open it the access appears in your sharing history.

Important

SIN, licence and account numbers are optional and are never saved in a draft or sent by email.

Step 3

Complete a form your agent asked for

An agent can send you the same Ontario application for a specific application; signing it sends it to that agent only.

Complete requested form →

Step 4 of 4

Sign an issued lease

A lease is a separate legal document issued after approval.

  1. 1Find Issued leases and confirm the property and parties.
  2. 2Wait for the landlord signature when required.
  3. 3Read the whole lease and schedules before signing.
  4. 4Download the completed copy after both signatures.

You are finished when

The lease shows Signed and the final copy records both signatures.

Important

Do not sign incorrect names, rent, dates, services, or terms; request a correction.

Step 4

Sign an issued lease

A lease is a separate legal document issued after approval.

View issued leases →

Continue learning

Choose another role guide or return to your workspace to follow the steps.

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